Executive Team

  • Ensures alignment with institutional vision and priorities and advises on strategic partnerships;
  • Establishes funding;
  • Promotes and monitors progress;
  • Provides information and advice about campus plans for other projects or system developments that impact project timelines, deliverables or resources;
  • Provides campus-wide leadership in support of the project.

Project Director

  • Reports to and receives direction from Sponsor and Executive Team;
  • Participates in the development of the project plan (including but not limited to scope with deliverables, org chart, and schedule) in collaboration with Executive and Steering Teams;
  • Maintains project plan (scope, org chart, schedule, etc.);
  • Participates in development of project plan deliverables;
  • Participates in budget development, as needed;
  • Responsible for identification of project team roles and works with resource managers and business units to construct project teams;
  • Ensures all team objectives and responsibilities are properly documented and approved;
  • Manages project resources;
  • Creates regular status reports and distributes to Executive Team;
  • Recommends resource and policy changes to the Executive Team;
  • Conducts regular Steering/Project team meetings to review issues and monitor progress;
  • Motivates and coaches team leads and members;
  • Documents and maintains project scope change requests;
  • Analyzes project scope change request impacts to schedule, budget and allocate resources;
  • Presents change orders to Executive Team;
  • Conducts risk management analysis;
  • Escalates issues to Executive Team for referral to appropriate policy-making bodies;
  • Documents issues and obtains updates;
  • Works with CFO on vendor/contract negotiations.

Project Team leaders

  • Manage the team and vigorously pursue the team’s given objectives (i.e., project tasks);
  • Provide regular status reports to the project director, including but not limited to task start and end dates, estimated time to completion and cause of variances as defined by the project;
  • Attend and actively participate in Steering/Project Team meetings;
  • Responsible for contributing to overall project objectives and specific team deliverables;
  • Contribute to project plan development in collaboration with project director;
  • Ensure team tasks are completed on time;
  • Schedule and conduct routine team meetings with project team and provide status updates and project documentation, when necessary;
  • Provide forecast estimates of work to complete to project director;
  • Notify project director of any issues and risks;
  • Advise project director of potential schedule task delays;
  • Escalate issues to project director for referral to Executive Team.

Project Team members

  • Establish budget, timelines and milestones based on team tasks and schedules;
  • Meet regularly to ensure planning stays on track;
  • Contribute to project schedule development in collaboration with project director;
  • Contribute to overall project objectives and specific team deliverables;
  • Escalate issues to team lead;
  • Attend and actively participate in team meetings;
  • Provide estimates for assigned activities;
  • Maintain appropriate records of work in progress;
  • Notify the team lead of any expected difficulties or issues.